Last Updated: 3/20/2025
At The Workflow Wizard, we are committed to protecting your privacy. This Privacy Policy outlines how we access, use, store, and share your data, including data obtained through Google services.
1. Data Access and Usage
The Inbox Wizard (the Extension) interacts with your Gmail and Open to Close accounts to provide email management and workflow automation. Specifically, the extension:
•Accesses Gmail Metadata: To create and organize Gmail labels based on your preferences.
•Pulls Data from Open to Close: To apply email labels and synchronize workflows.
•Reads and Writes Gmail Labels: To automate label creation and maintain a structured inbox.
We do not access the content of your emails beyond what is necessary for labeling and categorization.
2. Data Storage
•The extension does not store your Gmail content data on external servers. All data is stored locally in your browser and managed through the Google Chrome extension framework.
•User credentials and settings are securely stored using Chrome’s storage API.
3. Data Sharing
Your data is not shared with third parties except where necessary to provide the functionality of the extension:
•Google Services: For Gmail label creation and email management.
•Open to Close Integration: For synchronizing workflows with your real estate data.
We do not sell or distribute your data for marketing or any other purposes.
4. Data Retention and Deletion
How Long We Keep Your Data We store your personal information for a period of time that is consistent with our business purposes and necessary to fulfill the services outlined in this privacy policy. Different types of data may be retained for different periods based on their purpose and use.
When We Delete Your Data
When the data retention period expires for a given type of data, we will delete or destroy it using secure methods designed to protect your privacy. In some cases, we may anonymize your personal information instead of deleting it, in which case we may use this anonymized information indefinitely without further notice to you.
Requesting Deletion of Your Data
You may request deletion of your data at any time by contacting us at support@theworkflowwiz.com. Upon receiving your request, we will:
- Verify your identity
- Delete your data from our active systems within 30 days
- Ensure your data is removed from our backup systems according to our regular backup rotation schedule (typically within 90 days)
Data We May Retain
We may retain certain information in our files even after a deletion request for legitimate business purposes such as:
- Fraud prevention and security
- Troubleshooting technical issues
- Complying with legal obligations
- Enforcing our Terms of Service
- Preventing abuse of our services
Any data retained for these purposes will be handled in accordance with this privacy policy and applicable laws.
5. Limited Use of Google Data
Our use of Google data complies with Google’s Limited Use Requirements. This means:
•We use your data only to provide the specific functionality of the Extension.
•We do not use your data for advertising or marketing purposes.
•We do not allow human access to your Google data unless required for debugging with your explicit consent.
6. Security
We use industry-standard security measures to protect your data:
•OAuth 2.0 is used for secure authentication with Google services.
•HTTPS is used for all communication with Google APIs and our server endpoints.
7. Your Consent
By using the Extension, you consent to the data practices described in this Privacy Policy.
8. Updates to this Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date. Please check back regularly for changes.
9. Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your data, please contact us at support@theworkflowwiz.com